Ayaz Khan

Oversaw the review, checking, and editing of all contracts, technical documents, and project files, ensuring 100% accuracy and completeness to mitigate risks.

Managed end-to-end documentation flow within the organization and with external parties, ensuring timely approvals and strict compliance with project standards.

Implemented robust version control protocols, guaranteeing that only the latest document revisions were accessible to the project team, enhancing data integrity.

Controlled document distribution and access, safeguarding sensitive information and maintaining confidentiality across all project phases.

Managed all project documentation within Aconex, including MAT, PQN, PRP, CAL, SOR, NCR, drawings, and technical submittals, streamlining access and retrieval.

Developed and monitored key project KPIs, providing actionable insights to optimize document control processes and improve overall project performance.

Led the document control process, ensuring accurate maintenance, timely updates, and compliant distribution of all project documentation for a large-scale project.

Supervised and coordinated a document control team, providing critical guidance, training, and support to ensure strict adherence to established procedures.

Implemented and managed Aconex for efficient storage, retrieval, tracking, and reporting of documents, including the generation of key performance indicators (KPIs).

Created and managed Aconex user accounts, set up workflow templates, and coordinated with vendors to ensure timely and accurate document receipt.

Maintained and updated comprehensive logs for Transmittals, WIR, MIR, SOR, NCR, RFI, contracts, drawings, and specifications, ensuring meticulous record-keeping.

Ensured compliance with regulatory and project requirements, conducting internal audits, and overseeing management of change for documentation to maintain integrity.

Managed the receipt, issue/distribution, copying, scanning, and archiving of all project documentation, including vendor and contractor submissions, ensuring full traceability.

Coordinated the submission of all Material Submittals, Drawings, Sketches, Inspection Requests (IR), Site Observation Notices (SON), and technical documents, ensuring compliance.

Prepared and processed internal and external Transmittals and Submittals, strictly adhering to project submission patterns and timelines.

Maintained and updated all Documentation Logs, including Transmittal & Submittal log, Drawing, SOR, NCR, WIR, MIR, and RFI sequences across all disciplines.

Managed comprehensive electronic and hard filing systems for all project-related technical documentation, ensuring efficient retrieval and long-term preservation.

Updated and maintained the group's technical library, ensuring audit readiness and providing a centralized repository for critical project information.

Ensured document quality, including completeness, accuracy, and full compliance with established procedures and updates, minimizing errors and rework.

Managed the document/drawing review process for both internal and external stakeholders, ensuring timely feedback and approval cycles.

Maintained a master document register of the latest drawings and revisions, ensuring all recipients received updated documentation promptly.

Prepared and disseminated Daily, Weekly, and Monthly Reports, Org Charts, and POB reports, providing critical project status updates to management.

Conducted rigorous site inspections, ensuring all work was executed in strict accordance with relevant shop drawings and specifications, upholding quality standards.

Prepared daily, weekly, and monthly reports, accurately reflecting the progress of project documents and providing transparent updates to stakeholders.

Coordinated effectively with the planning department to ensure timely execution of work, contributing to adherence to project schedules and milestones.

Collaborated with subordinates to ensure quality and timely execution of work, preparing daily site reports and proactive look-ahead schedules.

Participated in crucial meetings and coordinated with Architects to meticulously document all technical requirements, ensuring comprehensive project records.

Supported the receipt, tracking, and monitoring of project documents using standard document management programs, enhancing data integrity and accessibility.

Generated and prepared various document control reports, providing management with timely insights into project status and documentation progress.

Collected inputs from clients, typed site documents, and facilitated follow-up on all site needs, ensuring smooth communication and operational efficiency.

Detailed and documented all project documents, maintaining comprehensive records of project specifics and deliverables.

Created and managed acknowledgment letters for clients, formalizing communication and ensuring proper record-keeping for all interactions.

Exported As-Built files in customer-required formats, ensuring successful project handover and client satisfaction.